Coordinator, Field Administration

McDonald’s USA is seeking an Administrative Coordinator to support the Walnut Creek Field Office. This is an excellent opportunity to build upon your professional experience in a fast-paced, collaborative, and team-oriented environment.

The Administrative Coordinator is a critical member of the Field Office team and performs a wide variety of specialized administrative and operational functions. This role works closely with Field Office leadership, the administrative team, and cross-functional partners to coordinate priorities, manage information, and support effective execution across the Field Office.

The selected candidate will demonstrate strong organization, sound judgment, attention to detail, and a proactive approach to anticipating needs. The Administrative Coordinator will also serve as a peer leader within the administrative team, helping maintain consistent processes, strong communication, and exceptional support for Field Office leaders and stakeholders.

Additional responsibilities include, but are not limited to:

• Direct and execute complex administrative projects from planning through completion.
• Provide administrative support for one or more senior-level leaders.
• Coordinate domestic travel arrangements, itineraries, lodging, transportation, and related logistics for senior leaders.
• Prepare and process expense reports, professional correspondence, DocuSign documents, digital records, and other administrative materials.
• Maintain complex executive calendars with accurate and current meeting, travel, location, and logistical details.
• Anticipate scheduling needs, identify potential conflicts, and proactively resolve calendar and logistical issues.
• Track timelines, deadlines, deliverables, and follow-up activities for ongoing Field Office and department projects.
• Design and prepare polished presentations, emails, reports, meeting materials, and other professional communications.
• Support the creative planning and execution of small- and large-scale meetings and events, including department meetings, cross-functional meetings, franchisee conferences, training seminars, webcasts, leadership sessions, company celebrations, and team-building events.
• Organize, manage, and facilitate recurring monthly meetings as directed by management.
• Coordinate meeting calendars, prepare agendas and presentation materials, document action items, and ensure timely follow-up.
• Manage web-based meetings for the Field Office using Cisco WebEx and other approved collaboration tools, as needed.
• Maintain organized digital files and records in accordance with department processes.
• Collaborate closely with the administrative team and cross-functional partners to ensure timely, consistent, and professional support.
• Serve as a peer leader by sharing best practices, supporting team coordination, and helping maintain consistent administrative processes.
• Handle sensitive or confidential information with discretion and sound judgment.
• Perform additional administrative and project-based responsibilities as business needs evolve.